Box.com


Welcome to the Exciting Cloud Tool: Box.com!

May 2012

By Dr. Eileen Dittmar emdittmar@gmail.com

MS Word document of this page  Box May2012

Title:  The Cloud File Cabinet with Document Viewer

Description: Box offers the familiar document viewer inside the old-fashioned file cabinet beneficial for educators and students. It is a free, web-based “cloud” tool for collecting and sharing valuable documents accessible from any computer and most mobile devices. A folder of documents can be shared with others and box’s discussion space offers blog features located within the document viewer. In this session, you will learn how Box can streamline document sharing and communications for e-Portfolios. This workshop covers the basics of creating and saving information in Box; uploading, downloading, sharing, and collaborating with Box. This is a cloud tool that educators and students do not want to be without!

IMPORTANT: Cloud document sharing requires ethics among users who share information. Expectations of users must be clearly stated. In today’s digital world, unfortunately, hackers and plagiarizers are threats.  Be vigilant and safe when using cloud applications!

Introduction

1. A discussion about Box.com, what it offers and why educators use them (disregard the fee-based services.). Under Personal Use, review the following:

  • What Can Box Do for Me
  • Send Big Files Fast
  • Store Files Online
  • Online Collaboration
  • Note 5GB Free

2. A show of the Basics

  • Create a folder and save
  • Upload files to a folder
  • Add or delete files or folders
  • Rename files or folders
  • Add documents
  • Share a folder

Tutorials

http://success.box.com/user-resources/

Breadcrumb trail at top left under your name, click help, then select users. You can return to these tutorials anytime as needed.

Create an account

Follow the prompts from the home page to create an account. Keep track of the email address and password. Note: to access box files from another box user, you will need to give the user your email address (not your password).

Settings

https://www.box.com/settings

Next adjust the settings inside  General, Content & Sharing, and Notifications tabs; leave the other tab settings as default.

General Tab

Breadcrumb trail: My Account > Account Settings > General

Suggested: Started page after login: All Files; Items per page 100; check the three boxes; select your time zone; click Save. If you would like to see a screenshot with the recommended settings, download the MS Word file linked at the top of this page.

Click Save

Content & Sharing Tab

Breadcrumb trail: My Account > Account Settings > Content & Sharing.

Suggested: Enable external links to Folders and files with access options Open and Collaborators Only; click the bullet Collaborators Only, preview and download the shared item; do not check Allow users not collaborating…; check enable using flash; click Save. If you would like to see a screenshot with the recommended settings, download the MS Word file linked at the top of this page.

Click Save

Notifications

Breadcrumb trail: My Account > Account Settings > Notifications.

Suggested: check all except previews; click Save. CAUTION: Carefully make these decisions! The digest of events across your account is probably a good idea; the newsletter can be helpful “if” you want them in your email. If you would like to see a screenshot with the recommended settings, download the MS Word file linked at the top of this page.

END

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